Making Private Versions Public

In SAP Analytics Cloud, you can save a private version to make it public, either in the same category or as a different category. You can also save edits to public versions.

Context

When you save a private version that has multiple currencies, the data is displayed in the correct currencies.

If you have added comments to the private version, those comments will also be published to the public version. If you don't want the comments published, de-select the option for Include comments. (You can't de-select the comments option when you drag the private version to the public versions section; the comments will be published.)

One way to make a private version public is to publish the changes on a private version to an existing public version. If you make changes to a private version that conflict with another user's changes published to the existing public version while you were editing, you can choose whether to publish only your non-conflicting changes and discard your conflicting changes, or publish all your changes while overwriting the other user's changes.

Note

The choice of whether to discard or overwrite conflicting changes is only available to models with measures. It is not supported for classic account models.

Note

To have such a choice, go to Start of the navigation pathSystem Next navigation step Administration Next navigation step System ConfigurationEnd of the navigation path, and turn on the toggle of Display options to resolve version publish conflicts.

Procedure

  1. Select a table.
  2. From the Tools menu, select (Version Management).

    The version management panel is displayed.

  3. Locate the version that you want to save and choose one of the following:

    • Start of the navigation path (Publish) Next navigation step PublishEnd of the navigation path publishes your work as an update to a public version.

      Choose the version, and then select OK. By default, the selected version is the one that was initially copied to create this private version.

      If you choose a different public version, you can decide whether to publish the entire version (Publish all data) or only publish the data that was changed in the private version after its creation. For models with measures, all measure values will be published for each set of leaf members that has updates to any of its measures. See Treatment of Measures from the Same Set of Dimension Members for details about this behavior.

      Many of the public version's values could be overwritten when you update it from a different private version, so you should have a good understanding of the differences between the versions before publishing.

    • Start of the navigation path (Publish) Next navigation step Publish AsEnd of the navigation path creates a new public version.

      Select a category, for example Forecast, enter a name for the new version, and then choose OK.

    • Drag the private version to the Public Versions section.

    If you chose to save a new version, the version is now available in the Public Versions section of the Version Management panel. If you chose to update a version, the version is updated. If you saved or dragged a private version, the original private version is no longer available in the Version Management panel.
    Note

    If data access control is enabled for a dimension in the model, it restricts changes to data in public versions, but not in private versions. In a private version, you may want to simulate a scenario that involves changing dimension members for which you do not have Write permissions, for example. In this case, you cannot save the changes to those members to a public version. Only members for which you have Write permissions will be updated. For more information about data access control, see Set Up Data Access Control.

  4. When you are finished, Close the version management panel.