About the Version Management Panel

In SAP Analytics Cloud, you can use the version management panel to view and manage all the versions you have access to.

To access the version management panel:

Select a table or value driver tree.
Select Version Management from the toolbar.

Some version management functions can also be accessed by right-clicking a version name in a table and selecting Version from the menu.

Options for Public Versions
Option	Sub-option	Description
More	Start Edit Mode	Start Edit Mode on a public version. For more information, see Planning on Public Versions.
	Undo	Undo the last change.
	Redo	Redo (reapply) the change that was undone.
	History	Open the Version History panel to see a list of changes.
	Revert	Remove unsaved changes and reset the public version.
	Delete	Delete the version.
	Details	Display the following information: Name Access Rights Category Type Model Last Synced with BPC Currency Currency Conversion Version Size Planning Area View Comment Statistics
Copy		Create a private version.
Publish		Publish changes.

Options for Private Versions
Option	Sub-option	Description
More	Undo	Undo the last change.
	Redo	Redo (reapply) the change that was undone.
	History	Open the Version History panel to see a list of changes.
	Share	Read Only: select users that can view the version. Read and Write: select users that can view and edit the version. Unshare: stop sharing the version.
	Revert	Remove unsaved changes and reset the public version.
	Delete	Delete the version.
	Details	Display the following information: Name Category Type Model Created Date Last Synced with BPC Currency Currency Conversion Version Shared By Shared With Public Source Version Size Planning Area View Comment Statistics
Copy		Create a private version.
Publish	Publish	Publish as an update to an existing public version.
Publish	Publish As	Publish as a new public version.

Options for Tracing Versions
Option	Sub-option	Description
More	Undo	Undo the last change.
	Redo	Redo (reapply) the change that was undone.
	History	Open the Version History panel to see a list of changes.
	Delete	Delete the version.
	Details	Display the following information: Name Category Type Model Created Date Last Synced with BPC Currency Currency Conversion Version Public Source Version Size Planning Area

Note

If you perform an action on a version that is currently being used in a background process, you will have the option to either stop the background process and try your action again, or wait until the background process is completed and try your action again. It is recommended that you wait for the current background process to finish and then try your action again. You can view information about the current running process by choosing Show Details.

If you choose to cancel the background process, it will take some time to stop the process. Canceling a running data action may result in data loss. For more information, see the Note in the "Cancel a Data Action" section of Monitor Data Actions.

About Versions in Use

When working in the version management panel for tables, Show Versions in Use Only is enabled by default. This option shows only the versions that are currently being used and that match the current settings. To show all versions, disable Show Versions in Use Only.

Note

Show Versions in Use Only is not supported for value driver trees.

Additionally, if versions of a table are filtered by cross-calculation or hidden by the Unbooked Data option, these invisible versions might still be shown in the version management panel even when Show Versions in Use Only is enabled.

About Version Size

You can use the version management panel to view the size of a version.

To access the version management panel:

Select a table or value driver tree.
Select Version Management from the toolbar.
Select More Details.

The size information differs by version type.

Public Version: The number of records in the public version is displayed.
Public Edit Mode: The number of records in the public edit version is displayed. Public Version is the database records in the public version. Initial Planning Area is the area where you started editing. Your Edits (Unaggregated) are the database records that you have edited that have not been published.
Private Version or Tracing Version: The number of records in the private version or tracing version is displayed. Initial Planning Area is the area where you started editing. Edits (Unaggregated) are the database records that you have edited that have not been published.

Note

Edits (Unaggregated) is displayed as Fewer than 1k if they are fewer than 1,000.

About Comment Statistics

Comment statistics, under Version Management, give you information on the comments associated with a planning model, both at the version and model level. Information such as the number of data point comments, dimension comments, and threads in the model and the version selected are all part of the statistics.

Prerequisites

To view Comment Statistics,

You must have permission to Manage and Read comments at the role-level.
You must have Read permission on planning models in the tenant to access Version Management.

Procedure

You can use the Version Management panel to view the comment statistics.

Select a table or value driver tree.
Select Version Management from the toolbar.

Version Management panel appears.
Choose a version. Select More Details View Comment Statistics.

Comment Statistics dialog with information on the number of data point comments, dimension comments, and threads in the model and the version selected appears.

Note

Comment Statistics is available only for acquired models.