Edit Multiple Calendar Events

You can edit multiple SAP Analytics Cloud calendar events at once.

To edit multiple calendar events at once, use the List workspace.

Select Multiple Calendar Events

Learn how to select multiple calendar events in the list workspace before you copy, remove, or export them, or bulk edit their settings.

Make sure you've selected the required time range in the list workspace. To view a subset of all available calendar events, you can add filters to your list. See Filter Calendar Events.

This is how you can select multiple events:

  • Select the checkboxes to the left of the event names.

  • To select consecutive calendar events, you can select the first event, press and hold SHIFT and select the last event of the required range.

  • To select all events in your list, press STRG + A or select the checkbox to the left of Event Name in the title row.

  • To deselect an event, deselect the corresponding checkbox or click an empty row.

You can also select a complete series by opening the Details panel of an occurrence and switching to the Series tab.

If your selection contains a series, note the following:

  • You can only select one series at once. Selecting multiple series is not supported.

  • All occurrences of the series outside the currently selected time range will automatically be excluded from the selection, if you do one of the following:

    • You deselect individual occurrences of the series.

    • You add additional events to your selection next to the series.

    • You select all events in your list, and the list contains a series.

Remove or Delete Multiple Calendar Events

You can remove or delete multiple calendar events at once.

Procedure

  1. In the list workspace, select the events you'd like to remove from your calendar, or that you want to delete and remove from everyone's calendar.
  2. Choose Remove from the menu bar.
  3. Optional: In the Remove Events dialog, you can choose to cancel the events for all involved people. The events will be set to status Canceled.
    Note

    Note that canceling events for all involved people can only be applied to the events you own.

  4. Optional: If you want to delete the events from the tenant and also remove them from the calendars of any involved people, choose Delete and remove from everyone's calendar.
  5. Choose Remove.
    Note
    Note the following:

    • If your selection includes a series and other events, only the occurrences inside the current time range will be removed or deleted.

    • If your selection includes processes, all child events of the selected processes will be removed or deleted as well.

    • If your selection includes events that serve as dependency events for other events, these dependencies will become invalid.

    • If you delete an automatic task that is in progress, it will continue running.

  6. Optional: Select Refresh from the menu bar.
    Tip

    Your calendar workspace will also be refreshed when you select Show More in the success message or when you click on the corresponding notification.

Results

The selected events are removed from your calendar. All of your roles in these events are removed, and notifications to the involved people are sent informing them that you declined or canceled the event, depending on your role.

If you've chosen to delete and remove the events from everyone's calendar, the events aren't visible anymore on the tenant. Notifications to the involved people are sent accordingly.

Copy Multiple Calendar Events

You can copy multiple calendar events at once.

Procedure

  1. In the list workspace, select the events you'd like to copy.
    Note

    It’s not possible to copy a series, you can only copy individual occurrences of a series. If your selection includes a series, only the occurrences inside the current time range will be copied.

  2. Choose Copy from the menu bar.
  3. Enter a prefix or a suffix in order to distinguish between the original and the copied events.
  4. Optional: If needed, adapt the event names.
  5. Choose Next.
  6. Pick a start date for the first event.

    The start dates of the other events is defined by the original time difference to the first event.

  7. Optional: Select the settings you'd like to copy.
    Option Description
    Work Files Includes the attached work files (stories, analytic applications, or URLs) from the original events in your copied events.
    Dependencies Among Events Copies the dependency settings for start by dependency or parent process from the original events to your copied events, as applicable.
    Note

    This setting can only be applied when you've selected to copy the dependency events or the parent process, as well.

    Tip

    If you copy review tasks and you want that the copied review tasks start by the same dependeny events, make sure to select this setting. Otherwise the tasks won't be valid for activation and you'll need to add the dependency events in the Details panel for each copied review task.

    Direct Hierarchy Relationships Transfers the direct parent-child relationships from the original events you selected to your copied events.
    Note

    This setting can only be applied when you've selected to copy the respective child and parent events.
    Involved Users Includes the same people from the original events in your copied events.
    Note

    Only applicable settings are copied.

  8. Optional: If you want the events to start automatically, select Activate the events at start date automatically.
  9. Optional: To structure your workflow, you can add the copied events to a process: Choose Add Parent Process and select the process.
    Note

    You can select only the processes that you can edit. You need to be the owner or the assignee of the parent process.

  10. Choose Copy.
  11. Optional: Select Refresh from the menu bar.
    Tip

    Your calendar workspace will also be refreshed when you select Show More in the success message or when you click on the corresponding notification.

Results

The selected events are copied accordingly and added to the calendar.

Export Multiple Calendar Events as iCalendar Files

You can export multiple calendar events at once.

Procedure

  1. In the list workspace, select the events you'd like to export as iCalendar files.
    Note

    Note that you can't export more than 50 calendar events at once.

  2. Choose Export as iCalendar File from the menu bar.

Results

The events are saved in a CalendarEvents-<number of events>.zip file.
Example
When you export 10 calendar events, the file will be called CalendarEvents-10.zip.
Note

If your selection includes a series and other events, only the occurrences inside the current time range are saved in a CalendarEvents-<number of events>.zip file.

If you selected a complete series, it is saved as one .ics file.

Edit Settings of Multiple Calendar Events

A wizard assists you to change the settings of several SAP Analytics Cloud calendar events at once.

Context

Learning Tutorial

Click through the interactive tutorial illustrating how to select multiple calendar events and edit their settings in step-by-step instructions (2:00 min); the tutorial is captioned exclusively in English:

[To start the interactive tutorial, click here or on picture]

Procedure

  1. In the calendar List workspace, select the events you'd like to edit and choose Edit Events.

    The Edit Events wizard guides you through the edit process in four steps.

    Note

    • You can't edit several scheduled publications at once.

    • You can’t edit complete series in the Edit Events wizard; please use the Series tab of the Details panel to edit a series. In the Edit Events wizard, you can only edit single occurrences of a series that are within the current time range.

  2. Under Selected Events, you can view the events you want to edit.

    To change the columns of the table, choose Add Columns.

    To continue, select Step 2.

  3. Under Select Settings, select which settings you'd like to change.

    The wizard indicates, if you can add further details to the settings (work files, additional information files, or people, for example), or if you can replace or remove existing settings.

    Tip

    When you add an assignee in the People section, and your selection includes automatic tasks, you can decide if this change should be ignored for the automatic tasks. To decide if and which assignee should take care of the automatic tasks, select Ignore for automatic tasks or Apply to automatic tasks from the Actions menu of the individual assignees.

    Note

    If your selection includes a process with child events that start by dependency, editing the start and due dates of all events may not be applicable. We recommend to change the dates for the parent process in the details panel instead, and choose to adapt the duration of the child events accordingly. For more information, see Changing the Dates and Start Conditions of Calendar Events.

    To continue, select Step 3.

  4. Under Change Settings, specify the required changes.

    To continue, select Step 4.

  5. Under Review Changes, preview the changes that will be made.

    The wizard indicates if your changes are valid: If a setting isn't relevant for an event type, it can't be changed. You can go back to selected setting changes by clicking the respective links.

  6. Choose Edit or Edit and Notify, as appropriate.

Results

The selected events will be edited accordingly. You'll receive a corresponding notification and an email listing all edited events with details on the applied changes. If you selected Edit and Notify, the applicable people will receive notifications as well as emails listing the edited events they're involved in with details on the applied changes.