Approve Role Requests for Your Users

Any user who requires permissions to perform actions in SAP Analytics Cloud can request a role. After the request is sent, it is added to a queue where a manager or authorized user reviews and approves it. This self-service feature can help reduce the cost of system administration.

Who does this apply to?

  • System administrators who are system owners or have an admin role with the Manage permission for User and Teams.

  • Users who are assigned as managers on the Users page and when Manager is selected as the approver on the Role Configuration dialog.

  • Users who are selected as the approvers when Other User is selected on the Role Configuration dialog.

Approving a Role Request

Prerequisites

  • For one or more roles, the Enable Self Service checkbox must be selected, and a manager or specific user can approve the request. For more information, see Create Roles.

  • If the role is to be approved by a manager, the user requesting the role must have an assigned manager. For more information, see Create Users.

Note

You'll see a warning message if your SAP Analytics Cloud tenant has already exceeded the license limits. When you've reached the maximum license usage limit, you'll be restricted from approving role requests with those licenses. See, Manage License Usage Limits.

Context

After a user sends the role request, the request is added to a queue and the approver receives a notification:

Procedure

  1. From the side navigation, select Start of the navigation path Security Next navigation step  RequestsEnd of the navigation path.
  2. In the Role Requests list, select a user and review the role request.
  3. To approve the request, select (Approve), and in the informational dialog, select Approve.

    The user is notified that the request is approved, and the role is immediately assigned to the user. The user might need to refresh the system to see the changes.

  4. To reject the request, select (Reject), and in the dialog that appears, enter a reason why the request is rejected and select Reject.

    The user is notified that the request is rejected with the reason you specified.

Related Information